Why can't I find documents that I or other staff have saved to the computer?

You probably cannot find documents because there is no central depository for documents nor a common naming structure in place to assist with naming documents. Document names need to be meaningful and logical for all staff , present and future to follow. 

If I'm using a filing cabinet, how can your lateral shelving system save me office space?

A lateral shelving system uses space more efficiently. With typical drawer filing cabinets, the file folder is identified on the top of the folder. Because of this, you can only go four drawers high before it becomes difficult for the average person to retrieve records from that drawer. With lateral shelving, you can go seven levels high.

With this in mind, have a look at the following comparisons:

As you can see, lateral office shelving can increase storage capacity using the same floor space by more than 100% over vertical file cabinets and by more than 200% when compared to lateral cabinets.

What if more than one person needs to access the information at one time?

With drawer filing cabinets only one person at a time can access information. All of our systems allow multi users access.

How will I save time with one of your colour-coded systems?

Records can be retrieved 50% faster with colour coded identification. Adapted studies and experiments have found that shape and alpha/numeric based identification techniques require substantial processing time with an average accuracy of 85%. Using colours as identification reduces the amount of time taken to identify a file and increases accuracy by about 98%.

How does colour coding work?

A colour coding system works by putting colour labels on your file folders, which identify individual files. This creates an effect of colour blocks in the storage system {or your desk} and allows the user to quickly find records by identifying with these colour blocks. Misfiles are easily spotted and corrected with a colour coded system compared to a misfile in a drawer system which can take hours, days, months and even years to locate and correct.

How can one of your filing systems increase productivity?

By maximising your information management system, enabling easy, quick access to your information as it is required, without hassle or error, whilst using the least space possible.

What are the components of a good filing system?

A Good Filing System Should:
• Be tailored to your needs and office
• Use your office space effectively
• Reduce Costs
• Be simple and easy to use
• Have easy access and multiple access: With drawer filing cabinets only 1 person at a time can access information. All of our storage systems can allow multi users access hence saving time.

If you have any questions that we have not answered here, send us your query to: - sales@globalfilingsolutions.com.au